Unit One - Live English - Form Filling

Form filling is a skill. It is a functional skill and a life skill. Today, a big amount of data is collected offline and online through forms. From a tedious task to an interesting task, the online tools have made form filling a unique experience. We will see how offline and online forms are filled and what steps are followed and what care is taken while filling the forms.

Preparing for the form filling process

• Gather all the essential information. (personal, professional, educational etc.)
• Verify names, addresses, references, contact details to be entered.
• Know the information not to be provided.
• Get a template and create a model form.

Filling out the Offline Forms

• Offline forms are filled in person.
• Some forms are OMR (Optical Mark Recognition) and need to be filled in using lead pencil only. Some forms are asked to be filled in using black ink only.
• Write neatly and legibly.
• Use a blank template or photocopy of the form to avoid messing up with the original form.
• Read the form fully before starting to write.
• Gather all essential information.
• Keep the copy of documents to be attached handy.
• Complete every space in the form.
• Proofread everything that you have written.
• Sign the documents to be attached and write the purpose of application under your every signature.
• Do not staple your photographs, use adhesives.
• Sign at places only if it is asked.

Filling out the Online Forms

• Online forms are filled using a computer or a mobile.
• Good data connectivity (internet) is the prerequisite for filling online forms.
• Use a blank template or printout of the form to avoid time delays.
• Read the form fully before starting to fill it up.
• Gather all essential information.
• Scan and save the copy of documents, photographs, signature to be attached in small size. (around 10KB to 100 KB size)
• Fill in all the mandatory fields in the form, marked with *
• If something is not applicable to you, mark spaces as NA or 0 (zero).
• Attach photos, signatures, pdf or jpeg images wherever asked.
• Proof read once again before submitting.
• Never submit your password online.
• Never click ‘Remember’ button while filling forms.
• Do not disclose sensitive info like your bank details, credit card details unless the page is secured. (A green lock sign appears in address bar of secured pages)
• Do not get redirected to phishing sites or fake sites.
• Go back if you see a red warning message.
• Do not go back else there is danger of losing data.
• Click Submit button only if you are sure.

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